Temporary Executive Assistant (4 months)

To provide administrative support to Medical Social Service department, prepare reports, maintaining of department records and complete departmental statistics.

MAJOR DUTIES AND RESPONSIBILITIES
(A) SPECIFIC

1. Manage front counter duties, attend to enquiries from telephone calls, emails (department email account) and walk-in visitors and re-direct to appropriate staff to manage where necessary.
2. Register and allocate referrals to respective staff in-charge.
3. Reply to routine letters and emails without supervision.
4. Manage MP letters and monitor replies from Medical Social Worker.
5. Assist in payment of funds as authorized by Medical Social Worker.
6. Manage funds disbursement and records.
7. Maintain staff training records and provide administrative support to training application.
8. Maintain staff confidential records for HOD’s access and reporting.
9. Raise orders for departmental office supplies.
10. Raise request for activation and deactivation of staff IT account access.
11. Maintain department facilities and fault reporting.
12. Manage Household Means Testing (HHMT) applications and ensure secured e-filing and submission.

(B) GENERAL

1. Maintain departmental filing and e-filing system in a systematic manner.
2. Translate for Medical Social Worker/ Social Work Assistant.
3. Booking of facilities and setting up of tele-consult.
4. Assist Head of Department in administration duties.
5. Participate in projects that improve the work processes in department/hospital.
6. Actively involved in hospital and department’s initiatives.
7. Embrace continuous improvements as our way of life by improving and refining work performance on a daily basis.
8. Any other duties as assigned by the Supervisor/ Head of Department.

JOB REQUIREMENTS
Education, Training and Experience 

• Diploma or GCE 'A' level with at least 4 years of working experience of which at least one year of working experience in social service/healthcare setting. 
• Must be proficient in spoken and written English and fluent in Mandarin/Malay/Tamil or at least one Chinese dialect.