Sr/Executive Asst (NCID Operations)

JOB SUMMARY

The Senior/Executive Assistant will be:

• Providing general administrative support to NCID Operations/NCID Executive Director’s Office. 

• Executing and expediting the department’s administrative work.

• Supporting cross-functional communication and administrative processes.

MAIN DUTIES AND RESPONSIBILITIES

Specific

• Liaise and coordinate with internal and external departments to collate KPI reports for funded programmes for submission timely.

• Raise billing request for claims submission or other ad hoc requests and follow through to completion.

• Assist with collation of budget requests from programmes for submission.

• Coordinate appropriate record keeping of assets or items issued to tenants, and the maintenance and updating of records.

• Assist with meeting arrangement and minutes taking.

• Provide support in the execution of new processes or improvements of the department.

• Provide functional and administrative support to units managed by the department.

• Coordinate and stock up office supplies.

• File and housekeep office correspondences, circulars, minutes of meeting and other important documents as required.

• Manage and keep track of assets held by department.

• Raise procurement/IT and any other ad hoc requests and follow through to completion.

• Keep track and submit documentations timely.

General

• Provide administrative support to ensure efficient day-to-day operations.

• Support department projects or assignments when needed.

• Any other duties as assigned by the Supervisor/Head of Department.
  

Education

• Preferably possess a Diploma in any discipline or minimally GCE ‘O’ Level with 3 years working experience.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel and PowerPoint.

• Has excellent communication and interpersonal skills.

• Demonstrates ability to work independently and proactively.

• Ability to multi-task, organise and establish priorities, and perform under pressure