Sr/Executive Asst (NCID Operations)

Institution:  Tan Tock Seng Hospital
Family Group:  Administration

JOB SUMMARY

The Senior/Executive Assistant will be:

 

  • Providing general administrative support to NCID Operations/NCID Executive Director’s Office. 

  • Executing and expediting the department’s administrative work.

  • Supporting cross-functional communication and administrative processes.

 

MAIN DUTIES AND RESPONSIBILITIES

 

Specific

 

  • Liaise and coordinate with internal and external departments to collate KPI reports for funded programmes for submission timely.

  • Raise billing request for claims submission or other ad hoc requests and follow through to completion.

  • Assist with collation of budget requests from programmes for submission.

  • Coordinate appropriate record keeping of assets or items issued to tenants, and the maintenance and updating of records.

  • Assist with meeting arrangement and minutes taking.

  • Provide support in the execution of new processes or improvements of the department.

  • Provide functional and administrative support to units managed by the department.

  • Coordinate and stock up office supplies.

  • File and housekeep office correspondences, circulars, minutes of meeting and other important documents as required.

  • Manage and keep track of assets held by department.

  • Raise procurement/IT and any other ad hoc requests and follow through to completion.

  • Keep track and submit documentations timely.

 

General

 

  • Provide administrative support to ensure efficient day-to-day operations.

  • Support department projects or assignments when needed.

  • Any other duties as assigned by the Supervisor/Head of Department.

 

Education

 

  • Preferably possess a Diploma in any discipline or minimally GCE ‘O’ Level with 3 years working experience.

 

Experience

 

  • Proficient in Microsoft Office applications e.g. Word, Excel and PowerPoint.

  • Has excellent communication and interpersonal skills.
  • Demonstrates ability to work independently and proactively.

  • Ability to multi-task, organise and establish priorities, and perform under pressure