Sr/Executive Asst (NCID Operations)
JOB SUMMARY
The Senior/Executive Assistant will be:
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Providing general administrative support to NCID Operations/NCID Executive Director’s Office.
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Executing and expediting the department’s administrative work.
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Supporting cross-functional communication and administrative processes.
MAIN DUTIES AND RESPONSIBILITIES
Specific
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Liaise and coordinate with internal and external departments to collate KPI reports for funded programmes for submission timely.
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Raise billing request for claims submission or other ad hoc requests and follow through to completion.
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Assist with collation of budget requests from programmes for submission.
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Coordinate appropriate record keeping of assets or items issued to tenants, and the maintenance and updating of records.
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Assist with meeting arrangement and minutes taking.
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Provide support in the execution of new processes or improvements of the department.
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Provide functional and administrative support to units managed by the department.
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Coordinate and stock up office supplies.
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File and housekeep office correspondences, circulars, minutes of meeting and other important documents as required.
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Manage and keep track of assets held by department.
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Raise procurement/IT and any other ad hoc requests and follow through to completion.
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Keep track and submit documentations timely.
General
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Provide administrative support to ensure efficient day-to-day operations.
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Support department projects or assignments when needed.
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Any other duties as assigned by the Supervisor/Head of Department.
Education
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Preferably possess a Diploma in any discipline or minimally GCE ‘O’ Level with 3 years working experience.
Experience
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Proficient in Microsoft Office applications e.g. Word, Excel and PowerPoint.
- Has excellent communication and interpersonal skills.
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Demonstrates ability to work independently and proactively.
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Ability to multi-task, organise and establish priorities, and perform under pressure