Position: Sr Executive Asst

Department: Infrastructure Planning and Development

Job Description:

To provide administrative and research support to the Infrastructure Planning and Development team and be responsible for the efficient running of the day-to-day operations in the department. 

Job Responsibilities:

1. Administrative support
   1. To provide clerical and operational support, including:
      1. Raising and processing of invoices and claims in a timely manner,
      2. Monitoring of projects’ claims and expenses and status of invoices,
      3. Track the fixed assets list under the team’s cost centre,
   2. To carry out any administrative ad-hoc assignments, and
   3. To provide secretariat support to the team.

2. Research support:
   1. To help survey and document information on existing campus spaces and space provisions. With guidance, to evaluate current provisions and space usage to identify patterns or gaps.
   2. To help research on market availability of products.

Requirements:

Competency

1. Ability to write and communicate well, with good interpersonal skills.
2. Ability to quickly learn and navigate the various IT systems used in the daily operational work.
3. Ability to work independently to conduct on site assessments alone, with strong organizational skills and attention to detail to effectively document information and findings clearly.
4. Aptitude to pick up new things and do it well.

Educational and Professional Requirements

1. GCE ‘N’/’O’ Level or Diploma holder
2. Proficient in Microsoft Office applications
3. Knowledge of ARIBA will be an advantage
4. Knowledge of CAD software will be an advantage
5. A passion for optimising space functionality and work processes will be an advantage.

About IMH:

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.