Sr Executive, NHG Clinical Board Office

STATEMENT OF PURPOSE

The Executive/Senior Executive (E/SE) will support the Senior Manager/Assistant Director (SM/AD) to provide essential administrative support for the effective functioning of the NHG Clinical Board Office (NCBO). This unit supports Group Chairman Medical Board Clinical (GCMB) and the NHG Clinical Board (NCB) to develop a system of group clinical governance. Key responsibilities include secretariat support for the NHG Clinical Board and its commissioned platforms where needed, preparation of administrative documents and presentations, and involvement in clinical service development projects to enhance coordination across NHG institutions.

The role requires collaboration with clinical leaders and medical affairs departments to follow up on strategic initiatives from MOH and NHG management meetings with the aim to achieve the Key Results Areas (KRAs) set out under the NCB. The E/SE will also support GCMB in the collaboration with Group Quality on clinical quality and patient safety matters, coordinates with clinical and professional groups for manpower planning and development to build capacity/capability as well as with Group Research and Education whenever there is a link to clinical services.

MAJOR DUTIES AND RESPONSIBILITIES

Secretariat Support (60%)

1. Co-ordinate meetings, take/review notes of meeting, collate information for dissemination

2. Prepare presentation material for meetings

3. Facilitate discussions during meetings

4. Follow up and conclude matters arising from the meetings

5. Prepare approval papers with support from institutions

Project Management (25%)

1. Plan, budget, oversee & manage the implementation and documentation all aspects of project(s) with stakeholders to ensure that project(s) progresses according to the defined scope on time and within budget.

2. Define and communicate project objectives that are clear, useful and attainable

3. Catalyse project(s) development by contributing information and recommendations to realise strategic objectives

4. Plan and carry out sensing research and customer surveys to establish issues and their causes

5. Manage project to reduce the risk of overall failure, maximizes benefits and minimizes cost.

6. Identify potential issues and provide assistance to resolve them in a timely manner

7. Conduct project review after implementation

JOB REQUIREMENTS

1. EDUCATION/TRAINING/EXPERIENCE

• Bachelor’s degree from a recognised institution

• Basic data analysis and literature review / analysis skills

• Proficient in Microsoft Office applications

• Experience in the social care / healthcare industry and facilitation will be an advantage

2. PERSONAL ATTRIBUTES

• Good written communication and interpersonal skills

• Independent, analytical, resourceful and organised

• Good team player

• Able to multi-task and adapt to a fast-paced working environment, and function effectively as a change agent