Senior/Executive Assistant, P&OD (People Development)
Job Purpose
We are seeking an organized and proactive individual to provide comprehensive administrative support for our learning and development programs. This role involves managing payment-related functions tied to training, monitoring training expenses, and assisting in various training-related areas to ensure smooth program delivery.
Job Responsibilities
- Program Administration
Handle all pre-course, in-class, and post-course administrative tasks for both face-to-face and online learning and development programs. This includes scheduling programs, booking venues, sending communications/calendar invites to stakeholders, verifying QR codes for attendance registration, and collecting post-course feedback.
- Training System Management
Create courses and upload attendance records into the training administration system.
- Budget Monitoring
Assist in monitoring training budget utilization and expenses, summarizing this information for reporting purposes.
- Form Management
Create and manage training-related forms (e.g., surveys, course registrations, post-course evaluations) using FormSG.
- Ad-Hoc Projects
Undertake any other administrative tasks and projects related to training administration as needed.
Job Requirements
- Minimum Diploma in any field.
- At least 5 years of administrative experience, preferably in the healthcare or learning and development.
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Excellent communication and interpersonal skills.
- Detail-oriented and proactive approach to work.
If you are passionate about supporting learning and development initiatives and meet the above qualifications, we invite you to apply for this exciting opportunity.