Senior/Executive, People and Organisation Development (People Development)

JOB PURPOSE

The Executive, People & Organisation Development (People Development) role plays a vital part in providing comprehensive administrative support for the planning, development, and management of capability development programmes and activities in Woodlands Health (WH). The successful canddate will collaborate closely with programme managers, administrative leads, and key stakeholders to enhance the learning experience of WH staff by ensuring efficient planning, execution, and evaluation of organisation-wide programmes.

MAJOR DUTIES & RESPONSIBILITIES

• Partner Programme Managers to assist in the planning, scheduling, and execution of capability development programmes. This includes liaising with trainers, facilitators, and external vendors to coordinate logistics and prepare necessary materials and resources
• Manage programme registration, attendance tracking, pre-and post-course evaluations, invoicing, and payments. Maintain learning records of WH staff and track budget and expenses within the department's cost centre.
• Support procurement processes for capability development programmes, including managing quotations, invoicing, payments, and contracts with external vendors in compliance with WH policies.
• Support the preparation of reports on capability development programmes, analysing attendance and feedback to evaluate and improve programme and administration effectiveness.
• Utilise data-gathering tools to analyse learning needs and trends, prioritising learning interventions in alignment with strategic priorities and business objectives.
• Cascade approved learning needs to departmental and individual learning plans.
• Support the implementation and review of People Development policies, systems, guides, and processes related to programme administration.
• Maintain the master training calendar and schedule of programmes and learning activities.
• Assist in related projects and collaborate with internal and external stakeholders.
• Work alongside the P&OD team to contribute to cross-team or organisation-wide projects.

JOB REQUIREMENTS

• Degree in Human Resources, Business Administration, or a related field.
• A minimum of 2 – 3 years of experience in administrative support, preferably in a healthcare or learning environment. Prior experience in coordinating and administering training programmes or events is advantageous.
• Excellent organizational and time-management skills, with strong communication abilities in both spoken and written English, and strong interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with virtual conferencing tools (e.g., MS Teams, Zoom).
• Ability to multitask and thrive in a fast-paced environment