Senior Executive / Assistant Manager

Broad Function

To support and manage the administrative operational aspect of WORDS on all research activities within WH. 

Key Roles & Responsibilities

Research Administration

• Coordinate and responsible for WORDS outreach efforts including research showcases, newsletter, events, intranet and seminars/workshops.
• Provide secretariat support for research related meetings with Clinical Research Committee (CRC), Chairman Medical Board, WORDS, etc
• Main liaison for periodic collation and updates of reports such as 6-monthly CRC reporting, annual insurance collating to management and cluster level declaration in a timely manner.
• Main research representative for Data Protection and Cybersecurity related matters, Staff Welfare
• Main liaison for research related applications including the creation of Corppass, Ethics account, CITI Program, etc
• Responsible and ensure effective upkeep of research administration processes/workflows and documentations such as tracker for research department representatives, issuing of appointment letters to support research operations and ensure institutional compliance
• Primary contact for research administration queries

 Research Policies

• Responsible for drafting and upkeeping of research related Policies and Work Instructions
• Supporting continuous improvement of research admin workflows and SOPs
• Ensure research documentation is current and accessible to stakeholders

General

To perform ad-hoc tasks and admin duties as assigned by the reporting officer.

JOB REQUIREMENTS

Education / Training / Experience

• Minimum bachelor’s degree in business, other disciplines may be considered
• At least 2 to 3 years of experience in healthcare research administration may be considered for the Assistant Manager role
• Fresh Graduates are welcome
• Experience in healthcare settings will be advantageous

Attributes

• Good verbal and written communication skills
• Mature, detailed-oriented, self-driven and team player
• Proficient in administrative skills and in Microsoft Office applications
• Energetic and self-motivated
• Good interpersonal skills and flexible person who can work across different areas within the team & cross functionally outside the team
• Can-do attitude and ability to work independently
• Thrive on problem solving, learning and apply new knowledge