Senior / Executive Assistant, Allied Health Office

Duties & Responsibilities

• Assist with the end-to-end process for procurement process which includes liaising with vendors on quotation, delivery schedules, stock/par levels (for consignment items if applicable), liaising with stakeholders (Finance, Materials Management Department and Biomedical Engineering), and assisting in stock/non-stock consumables purchases and other operating expenses
• Receive consumables and other items, and store them appropriately; maintain the store neat and tidy
• Prepare and match vendor’s invoices to purchases/services and arrange necessary documentations/signoffs for payment to vendors, as per procurement guidelines
• Requisite, control and maintain utilization of office supplies
• Assist on onboarding of new clinical staff such as ensuring timely application of system access, pin mailer, ePASS etc
• Maintain registration and practicing certificates for Allied Health Professionals only
• Maintain training records, registration and payment of courses for staff and coordinate with P&OD on full spectrum of staff training
• Assist in raising departmental requests such as e-pay and claim submission
• Assist in raising requests such as ePASS and IT matters, updating S3 information (eg location) and tracking of staff fund utilisation
• Assist in scheduling of meetings, and training programmes
• Maintain departmental hard-copy and electronic filing system in a systematic, neat, and presentable manner daily
• Maintain and perform data entry, and validation to ensure legibility, completeness, and consistency of data.
• Perform other administrative support tasks assigned as required

Requirements

• Diploma with at least 2 years of relevant experience (Entry level candidates may also apply).
• Experience in healthcare or related industry preferred.
• Proactive team player with good interpersonal/communication skills and a positive can-do attitude.
• Prepared to commit to events on weekends as applicable.
• Proficient in MS Office

Please be informed that only application submitted through NHG Career Webpage (corp.nhg.com.sg/Careers), Jobstreet Singapore (jobstreet.com.sg), Singapore Medical Association (sma.org.sg), MyCareersFuture.sg, LinkedIn and WHC appointed recruitment agencies will be considered. If you are accessing this job posting from another recruitment channel, please visit the official channels mentioned above.