Senior / Executive, Campus Planning and Development

1. JOB PURPOSE

The Senior Executive will be part of the Campus Planning and Development (CP&D) team to drive the development of the Vibrant Campus (WHealth, WHearts, WHeal, WHome) roadmap and implementation, public engagement plan as well as sustainability integration for project and change management in Woodlands Health (WH).

Under the direction of the Senior Manager/ Manager, he/ she will coordinate with external (e.g., Ministry of Sustainability and the Environment, Ministry of Health, National Healthcare Group (NHG), community partners, industry players, etc.) and internal stakeholders to drive innovation and develop programmes, services, and initiatives to position WH to achieve healthcare excellence and be a Vibrant Campus in the next phase after opening.  

2. MAJOR DUTIES & RESPONSIBILITIES

Specific

a. Programme development

i. Support in the landscape review and understand challenges faced by clinical and ops teams to identify opportunities for change and improvement

ii. Support the forward planning and development of the Vibrant Campus roadmap for the next 5 years, with prioritisation based on the problem statements, potential contribution to WH’s key result areas, and in line with national and cluster directions

iii. Support collaboration with NHG, other partners of learning institutions and industry players through the adoption of healthcare and sustainability frameworks and good practices, and its successful implementation

iv. Support the implementation plan for roadmap, including identification of clinical or ops lead for respective programme/ project

v. Develop strategic partnership with key partners for collaboration to co-develop, validate solutions and capability building of WH staff; possibly through the establishment of Memorandum of Understanding (MOU)/ Service Level Agreement (SLA), as appropriate

b. Public Engagement

i. Support the development and execution of the plan towards the creation of a Vibrant Campus through public forums and events

ii. Establish a yearly calendar to provide a range of events public that could engage staff and public focus in the themes of Community, Health, Art, and Green

iii. Develop and fine tune policies and guidelines to facilitate the organisation of events by WH departments, external partners/ vendors, particularly those which are held within WH campus

iv. Support WH departments in the organisation of programme to ensure smooth implementation, including the role as emcee/ moderator, content creator/ writer

v. Work with Corporate Communications to develop relevant engagement and publicity materials

vi. Oversee collection, analysis and reporting of data/ info required for administrative, planning, resource allocation and decision-making purposes

c. Project and Change Management

i. Participate in high-level project deployment meetings with leadership team, contribute fresh perspectives and valuable input to drive forward community engagement and sustainability initiatives

ii. Facilitate integration activities, leads and drive projects in policy implementation through ideation, enhancing workflows, analytics, enable adoption of tools, harmonizing top-down policy objectives with bottom-up feasibility

iii. Identify opportunities and assess feasibility to initiate and implement projects in WH; to be surfaced for approval at the relevant platforms before implementation

iv. Support with the development of communication and learning materials for internal and external audiences (e.g., website, social media, electronic direct mail, etc.)

v. Assist in the launch and management of key community engagement and sustainability projects, ensuring projects are executed efficiently and effectively

vi. Collaborate with key stakeholders to ensure comprehensive end-to-end planning and implementation of the projects to raise awareness, encourage participation, etc.

vii. Oversee management of projects – tracking of progress and relevant procurement processes, consolidate operational data, create pivot tables, support the analysis of findings, and present actionable insights to drive continuous improvement

viii. Ensure performance of the projects, responsible for proper documentation, reporting and review of processes, coordinate on evaluation

ix. Monitor key performance indicators and budget/ resource utilisation, while ensuring resources are used optimally within approved funding/ budget

General

i. Provide secretariat support for CP&D related meetings/ training sessions. Duties include (but not limited to) scheduling and coordinating meetings, preparing meeting materials, minutes taking, circulation of agendas/ reports/ approved minutes and follow through of agreed actions

ii. Involved in quality improvement of initiatives and department processes

iii. Perform ad-hoc duties as and when assigned/ required

3. JOB REQUIREMENTS

Education / Training / Experience

i. Possess a recognised degree in any discipline with at least 4 years of working experience preferred

ii. Prior experience in project and change management will be an added advantage

Attributes

i. Possess good communication (spoken and written), interpersonal and co-ordination skills

ii. Possess a positive, bubbly, proactive working attitude and able to manage various tasks/ projects concurrently with specific timelines

iii. Strong ability to navigate unstructured situations and administrative skills, together with, good critical thinking and problem-solving abilities

iv. Enjoy working in a fast paced and dynamic environment both independently and as a team player, yet is organised and meticulous

v. Proficient in Microsoft Office tools – Microsoft Excel, Word, PowerPoint

Others

i. Occasional weekend work may be expected for Public Engagement events