Executive Asst

Main Role: To provide administrative, procurement and operations support for NHG Diagnostics HQ and all its branches. 

Job responsibilities:

• Responsible for raising purchase requisition and purchase order, performing goods receipt and timely submission of documents to finance shared services.
• Liaison between vendors and ground staff on procurement and purchase of services (e.g., preventive maintenance) matters.
• Raise approval paper for preventive maintenance contract and tracking the preventive maintenance schedule and payment to vendors.
• Assist in the preparation and distribution of regular statistical, financial reports and management reports.
• Extract monthly statistics from RIS and coordinate with reading centres on monthly billing and financial reports.
• Perform typing, faxing, photocopying and distribution of documents or forms to the various branches and other institutions/departments/divisions within the cluster.
• Handle telephone and general enquiries.
• Organize and maintain an efficient and effective filing system for radiography, administrative and operational documents/records.
• Manage general inventory and utilization of office supplies in headquarter and all branches.
• Assist to dispatch between headquarter and ground staff at branches.
• Assist in the co-ordination of onboarding tools or orientation kits (including radiographer white coat) for new radiographers.
• Requisite Radiography supplies according to cluster policies and maintain an efficient and effective filing system, such that supplies flows are continuous.
• Responsible for monitoring stock inventory and perform stock replenishment for all branches.
• Responsible for managing the booking of meeting rooms in headquarter.
• Sort and distribute incoming/outgoing mails.
• Prepare and disseminate statistics as requested.
• Assist to carry out any other duties assigned by Reporting Officer.

Job Requirements

• Diploma in administrative or equivalent
• GCE “O” levels with credits in English and Mathematics. Preferably with a Certificate in Office Skills/Administration.
• Minimum 2 years’ experience as an Executive Assistant/Clerk.
• Preferably with experience in healthcare industry.
• Computer knowledge in SAP or MS Office is a must.