Executive Asst, Pre Professional Education Office

Institution: Tan Tock Seng Hospital

Family Group: Administration

The Executive Assistant (EA)/Senior Executive Assistant at the Pre-Professional Education Office (PPEO) is responsible for overseeing clinical teaching for undergraduate students in Medical, Nursing, Pharmacy, and Allied Health at Tan Tock Seng Hospital (TTSH). This role involves close collaboration with education leaders to manage various aspects of pre-professional clinical education.

Job Duties

1. Pre-Professional Education Programme: The Executive Assistant is responsible for coordinating and preparing logistics for clinical postings and teaching activities. This includes managing student numbers, assessment forms, and databases, as well as ensuring the smooth execution of clinical postings.

2. Service Quality Improvement: The role emphasises the timely collection of feedback from students and the implementation of quality improvement projects. The Executive Assistant supports feedback sessions, tracks feedback, and collaborates with the administrative team to optimise work processes.

3. Test and Examinations: The Executive Assistant collaborates with clinical departments to facilitate national school examinations. This includes logistics arrangements, venue reservations, and providing support to schools during tests and exams.

In summary, the Executive Assistant/Senior Executive Assistant is instrumental in developing the Pre-Professional Education Programme, improving service quality through feedback and enhancements, and managing the logistics and administration of examinations. On top of the primary job duties, candidate may also be involve in supporting various initiatives and projects within PPEO.

Preferred Qualifications

Diploma and at least 2 years of working experience, preferably in a healthcare environment.
Proficient with using Microsoft Office.
Ability to work in a fast-paced and dynamic environment and deliver results to meet timelines.
Good organisational, interpersonal and communication skills.
Good oral and written communication skills.
Fresh Diploma graduates may be considered.

This is contract position.