Executive Asst, Education Development Office / GME

(A) SPECIFIC (80%)
Support the Assistant Designated Institution Officer and Program Director in overseeing the activities associated with graduate programs (residency and post-graduate year 1) in the Education Development Office:
• Provide administrative support on trainees’ rotation to the hospital, on-the job training, assessment and evaluation and any other training needs of residents / house officers (HOs).
• Support in clinical training matters such as orientation, collation of assessment forms, tracking training hours and log books of Hos and Faculty appointments.
• Ensure all necessary evaluation takes place & submit in a timely manner
• Provide secretariat support for meetings with program stakeholders
• Assume the role as the point of contact for students and Faculty
• Coordinate department and hospital wide faculty development activities and other training courses for the department
• Develop and maintain a filing system for the department for reporting and audit purposes
• Engage with process improvements to ensure smooth operations of EDO in KTPH.
(B) GENERAL (20%)
The person will also be required to support the supervisor in the following:
a. Events management e.g. orientation, workshops, Teachers Day, etc
b. Publicity support, inclusive of content and materials collation
c. Education Technology and E-Learn, where needed.
Other duties and projects may also be assigned by the supervisor from time to time.