Executive Assistant, NHGD Radiography Dept
Main Role: To provide administrative, procurement and operations support for NHG Diagnostics HQ and all its branches.
Job responsibilites:
- Responsible for raising purchase requisition and purchase order, performing goods receipt and timely submission of documents to finance shared services.
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Liaison between vendors and ground staff on procurement and purchase of services (e.g., preventive maintenance) matters.
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Raise approval paper for preventive maintenance contract and tracking the preventive maintenance schedule and payment to vendors.
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Assist in the preparation and distribution of regular statistical, financial reports and management reports.
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Extract monthly statistics from RIS and coordinate with reading centres on monthly billing and financial reports.
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Perform typing, faxing, photocopying and distribution of documents or forms to the various branches and other institutions/departments/divisions within the cluster.
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Handle telephone and general enquiries.
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Organize and maintain an efficient and effective filing system for radiography, administrative and operational documents/records.
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Manage general inventory and utilization of office supplies in headquarter and all branches.
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Assist to dispatch between headquarter and ground staff at branches.
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Assist in the co-ordination of onboarding tools or orientation kits (including radiographer white coat) for new radiographers.
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Requisite Radiography supplies according to cluster policies and maintain an efficient and effective filing system, such that supplies flows are continuous.
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Responsible for monitoring stock inventory and perform stock replenishment for all branches.
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Responsible for managing the booking of meeting rooms in headquarter.
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Sort and distribute incoming/outgoing mails.
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Prepare and disseminate statistics as requested.
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Assist to carry out any other duties assigned by Reporting Officer.
Job Requirements
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Diploma in administrative or equivalent
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GCE “O” levels with credits in English and Mathematics. Preferably with a Certificate in Office Skills/Administration.
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Minimum 2 years experience as an Executive Assistant/Clerk.
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Preferably with experience in healthcare industry.
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Computer knowledge in SAP or MS Office is a must.