Executive Assistant, HR Well-Being
Institution:
Tan Tock Seng Hospital
Family Group:
Administration
As an Executive Assistant, HR Well-being, you will provide support and assistance to the Department in organizing and coordinating various Workplace Health Promotion programmes which may include sports, social and recreational activities, mental and emotional well-being programmes and initiatives to create an environment to improve and enhance staff health, well-being and work-life.
Key Roles and Responsibilities
- Provides administrative support to all HR Well-being organised programmes and activities. This will include preparation of publicity materials, registration, attendance taking etc
- Liaise with internal/external stakeholders to coordinate the conduct of the activities which would include venue preparation and setup, delivery and logistics coordination, fees collection etc
- Responsible for the administration of the Corporate Passes which include staff booking, portal maintenance, data management, membership renewal etc
- Process application for Gym membership sign-up/renewal, Facilities bookings e.g. staff lounge, mother room etc and submit for access request.
- Support the team to plan and organise various hospital level health, sports and social activities events e.g. Inter-Department Games, Workshops, Talks, Dinner & Dance etc
- Support the Department’s digitalization efforts to improve connectivity with staff in accessing well-being initiatives and programs.
- Ensure timely processing of payment to vendors for services rendered and keeping proper accounting records of the transactions.
- Assists in the maintenance of well-being facilities and equipment in the Department.
Requirements
- Diploma holder in Health Management and Promotion (Health Services Management, Sports & Wellness Management etc) or equivalent discipline with at least 2 years of work experience.
- Proficient in Microsoft Office and creative software.
- Good communication skills and service orientated mindset
- Experience in health promotion, sports & events planning/management would be an advantage.