Executive Assistant, Clinical Service Planning

Executive Assistant, Clinical Service Planning 

JOB DESCRIPTION

As an Executive Assistant, you will provide secretarial and administrative support to Clinical Service Planning (CDC2 Redevelopment), a team in TTSH tasked to plan, design, develop and construct new patient-centric healthcare facilities under the auspices of Phase 2 of HealthCity Novena Masterplan of TTSH.  The responsibilities include:

• Providing secretarial support to the core team, including:
  • Planning and coordination of meetings
  • Handling meeting logistics
  • Collation and dissemination of meeting materials
  • Taking simple minutes of meeting or file notes when needed
• Collation and organisation of data, including:
  • Returns from information requests.  
  • Generation of statistics for reporting and submissions
• Assisting in the department’s administrative matters, such as establishing and maintaining the records of official documents and correspondence.
• Maintaining records of department assets, such as IT equipment and office supplies.
• Raising of invoices for payment
• Any other administrative duties as assigned by your supervisor.

JOB REQUIREMENTS

• Diploma in any discipline, with preferably at least 1 – 2 years of administrative experience.
• Good verbal and written communication skills.
• Systematic and meticulous.
• Self-motivated and strong problem-solver.
• Ability to multi-task and prioritise multiple assignment and work effectively under tight deadlines.
• Proficient in MS Office applications.