Executive Assistant, Allied Health Office

Duties & Responsibilities

• Provide administrative support to the following departments: Laboratory, Optometry and Audiology.
• Liaise with the despatch team to ensure the smooth collection / delivery of specimens and documents from destination to destination, ensuring laboratory safety practice
• Perform billing functions e.g., checking audit reports, issue credit notes, checking that charges to clients are correct.
• Assist in bill amendment requests and other matters related to National Billing System (NBS).
• Assist in medical report routing and generating department reports.
• Receive deliveries/track hearing device and accessories orders, and manage collection of hearing device packages from vendors
• Manage delivery orders, invoices and claim documents, and submit them to Materials Management Department (MMD) and Finance on a regular basis
• Manage onboarding of new clinical staff
• Handle training management such as maintenance of training records, registration, and payment of courses to respective parties.
• Manage claims management such as assisting in raising requests such as e-pay and claim submission (e.g.: Senior Mobility Fund (SMF), Assistive Technology Fund (ATF)
• Taking care of Accounts management not limiting to assist in raising requests such as ePAS and IT matters, updating S3 information.
• Assist in stock/non-stock consumables purchases and other operating expenses
• Assist in maintenance of registration and practicing certificates for Allied Health Professionals.
• Schedule meetings, training programmes and tracking of staff fund utilisation
• Maintain departmental hard-copy and electronic filing system in a systematic, neat, and presentable manner daily.
• Receive consumables and other items and store them appropriately; maintain the store neat and tidy.
• Assist in organising departmental functions.
• Assist in administrative duties such as print, collate, or generate administrative reports.
• Perform other administrative support tasks assigned as required

Requirements

• Minimum Diploma OR GCE 'N/O/A/NITEC/ITE' Levels with at least 2 years of working experience
• Good communication and interpersonal skills
• Experience in healthcare settings will be advantage

Please be informed that only application submitted through NHG Career Webpage (corp.nhg.com.sg/Careers), Jobstreet Singapore (jobstreet.com.sg), Singapore Medical Association (sma.org.sg), MyCareersFuture.sg, LinkedIn and WHC appointed recruitment agencies will be considered. If you are accessing this job posting from another recruitment channel, please visit the official channels mentioned above.