Executive (admin & project coordination)

1. MAJOR DUTIES & RESPONSIBILITIES

1. To oversee the Group Digital Health Office admin operations support reporting to the Director of Technology Strategy Planning.
2. Support the Director in the following tasks:
   1. Secretariat Role

• Act as secretariat of GDH management committees and meetings as assigned.
• Maintain and ensure the proper documentation and filing of meeting agenda, minutes, materials and follow-up actions.
• Coordinate and compile information required for onward submissions to other divisions internally and externally.
  2. Administrative Support

• Manage team schedules, meetings, and appointments.
• Manage correspondence and communications, including emails and calls.
  3. Office Operations Management

• Oversee procurement of office supplies and software related.
• Liaise with vendors, contractors, and other departments as required.
  4. Other Duties

• Act as point of contact for HR Admin and Wellness, Facilities, IT Logistics, Office Admin related matters i.e. relocations, renovations etc.
• Involve in the planning, approvals and executions of department activities i.e. workshop, workplan sessions, group conferences and study trips and team building activities etc.
• Undertake any other duties and responsibilities as assigned by RO to ensure smooth operations.

5. JOB REQUIREMENTS

• 1. Education/Training/Experience
• Diploma in Business Administration, Information Technology, Healthcare Management, or a related field from a recognized polytechnic.
• Minimum 8 years of working experience, preferably with organization of >100 employees
• Prior experience in healthcare administrative or project coordination roles is preferred but not mandatory.
• PMETs with relevant working experience will be considered too.
• Proficient in Microsoft 365 Productivity suite tools such as Microsoft Word, PowerPoint and Teams is required.

(b)  Personal Attributes

• Strong organizational and multitasking skills with attention to details.
• Excellent communication and interpersonal skills, both written and verbal
• Excellent active listening skills
• Able to connect and work effectively at all levels in an organisation; with partners outside the organisation and with multiple stakeholders
• A team player and able to work collaboratively with and through others
• Able to work in ambiguous situation with a can-do attitude. Have the tenacity and grit - Be a change agent.