Executive, Office of Clinical Manpower Development and Medical Affairs

The Executive will support the Assistant Director/ Deputy Director with administration of the Office of Clinical Manpower Development and Medical Affairs unit within the hospital. He/ She will also support clinical departments to ensure the provision of a comprehensive range of clinical services which are aligned and meet with the organisation’s objectives. 

Doctors' Professional Matters Administration

• Facilitate the progression process for Temporary and Conditionally registered doctors under the Singapore Medical Council Supervisory Framework, ensuring compliance with registration criteria.
• Assist in the submission of applications for additional/change of Practice Place.
• Manage the extension and renewal of Practicing Certificates for medical staff.
• Coordinate the Joint Committee on Specialist Training and House Officer Accreditation application process, including site inspections and accreditation tracking.

Medical Manpower Planning and Support

• Maintain the Medical Staff listing and Directory of Services, ensuring accuracy and relevance.
• Maintain an updated register of sub-committees and workgroups under the Clinical Board’s purview, handling appointments, renewals, and dissolutions.
• Regularly update job descriptions of all doctors.
• Organize and provide administrative support to retreats and events.

Training and Development Support

• Administer the Medical Observer (local/overseas) programme, handling Temporary Registration and logistical support.
• Facilitate the Clinical Fellowship programme, coordinating applications between relevant authorities and departments.
• Manage the Yishun Health and Ministry of Health Visiting Expert Scheme, from application to logistical support during visits.
• Administer the Ministry of Health Health Manpower Development Plan, including application facilitation and logistical support.
• Coordinate medical staff continuing medical education/training programmes, such as HMDP Sharing Sessions and Clinical Forums.
• Track Compulsory Courses and Peer-Review Learning activities by medical staff and Junior doctors.

Other responsibilities

• To provide secretariat support various committees/ workgroup under Yishun Health and ensure proper documentation of all meetings and follow-up.
• To participate in projects and task as deem appropriate by Assistant Director/ Deputy Director/ Assistant, Chairman Medical Board. 
• To render administrative and professional support in hospital-level operation functions and events.
• Embrace continuous improvement as our way of life by improving and refining work performance on a daily basis.
• Responsible for assessing and identifying the potential risk that may hinder reputation, safety and financial well-being of an organisation.

Requirements

• Minimum Degree holder 
• Excellent planning, analytical and communication skills (written and verbal)
  Adaptable, able to multi-task and work well independently or in a team
• Excellent interpersonal, communication and presentation skills