Execuitve Assistant - 4-month Temp

We are seeking a temporary Executive Assistant to provide coverage for our permanent staff member who will be on maternity leave. As part of the Resident Management Team (RMT), you will play a crucial role in supporting our medical Residents and Senior Residents in their training journey.

Duration

• 4-month temporary assignment

Key Responsibilities

• Support the Senior Executive in:
  • Processing onboarding/offboarding documentation for Residents and Senior Residents (training agreements, COI declarations, staff passes, access cards, name tags, parking and IT access)
  • Preparing and submitting reports on Residents' postings and training status to MOHH and training institutions
  • Processing billing reports for Residents and Senior Residents
• Process and coordinate overseas conference sponsorship applications from Residents
• Maintain comprehensive resident records with high attention to data accuracy and confidentiality
• Provide administrative support for traineeship certifications, childcare service applications, and conference registrations
• Support other institutional initiatives and projects as assigned

Requirements

• Education & Experience:

• Diploma or equivalent qualification
• Minimum 2 years of administrative experience
• Experience in healthcare or educational institutions will be an advantage

• Skills & Competencies:
• Proficient in Microsoft Office applications:
  • Excel: Competent in data entry, basic formulas, sorting and filtering data
  • Word: Able to format documents, create tables, and use templates

• Excellent interpersonal and communication skills
• Strong attention to detail and organisational abilities
• Ability to work independently and handle multiple tasks in a fast-paced environment