Clinical Informatics Portfolio Manager

Institution: National Healthcare Group

Family Group: Administration

Job Purpose

The Clinical Informatics Portfolio Manager is responsible for overseeing the portfolio of clinical informatics projects and initiatives within NHG Group Health Informatics. This role involves planning, management, coordination, and execution of NGEMR-Epic programmes as well as clinical systems projects to ensure they align with NHG’s vision and mission, as well as ensure that the projects deliver value in terms of improved patient outcomes, operational efficiency and compliance with regulatory standards.

MAJOR DUTIES & RESPONSIBILITIES

Areas of Responsibility

1. Portfolio Management

Develop and maintain a comprehensive portfolio of clinical informatics projects.
Prioritise projects based on strategic importance, resource availability, and potential impact.
Monitor and report on the status of projects within the portfolio, ensuring timely completion and alignment with organizational goals.

2. Project Coordination

Coordinate with clinical and IT teams to define project scope, objectives, and deliverables.
Facilitate communication and collaboration among stakeholders, including clinicians, IT staff, and executive leadership.
Ensure that projects are executed within the defined scope, timeline, and budget.

3. Stakeholder Management

Engage with clinical staff to understand their needs and challenges, ensuring informatics solutions are user-centric.
Serve as a liaison between clinical departments and the IT department, translating clinical requirements into technical specifications.

4. Portfolio Resource Management and Performance Measurement

Create and maintain standard operating procedures (SOP) for key processes to ensure demands are assessed and prioritised.
Manage the budget for the demand portfolio, ensuring efficient use of resources.
Prioritise projects and allocate resources effectively to maximize project outcomes and organisational value.
Develop visual management to track project progress, identify bottlenecks and ensure transparency of portfolio.
Oversee the collection, monitoring and analysis of the portfolio performance metrics, provide insights and recommendations for process improvement.

5. Continuous Improvement

Regularly review and refine processes to enhance the efficiency and effectiveness of the portfolio and project management.

JOB REQUIREMENTS

(a) Education/Training/Experience

Bachelor’s degree in Healthcare Informatics, Health Information Management, Computer Science, Operations, Engineering, or a related field.
Master’s degree in Healthcare Administration, Business Administration, or a related field is preferred.
Minimum of 6 years of experience in clinical informatics, healthcare IT, or a related field.
Technical proficiency in informatics tools and systems and familiarity with electronic health record (EHR) systems, particularly Epic EMR, is advantageous
Proven experience in project management and portfolio management in a healthcare setting.
Proven track record of leading diverse project teams and managing senior stakeholders
Professional certification in Project Management, ITIL or equivalent areas is optional.

(b) Personal Attributes/Competencies

Strong understanding of clinical workflows and healthcare operations.
Excellent project management, organisational and coordination skills; ability to sequence activities logically
Excellent and effective communication and stakeholder management abilities.
Proactive, resourceful, and highly adaptable
Good planning, strong problem-solving and decision-making abilities
Proficiency in data analysis and interpretation