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Asst Manager

Institution:  National Healthcare Group
Family Group:  Administration

PRINCIPAL RESPONSIBILITIES

 

1. MONTHLY BANK RECONCILIATION

-    Perform monthly reconciliation on bank accounts to General Ledger (DBS)

 

2. MEDISAVE

  • Upload required data for dental claims submission
  • Manual re-submission of CPF claims (special/complaint/ block a/c)
  • Checking and submit payment request for monthly Medisave charges
  • Coordinate request and processing of Medisave Balance Enquiry Password:
  • Provide support & escalate / liaise with vendor on system related issues

 

3. DENTAL APPOINTMENT DEPOSIT (DAD):

  • Processing of DAD reinstatement
  • Prepare DAD schedule

 

4. BILLING:

  • Medical reports billing & AGD invoices
  • Monthly and Ad hoc billing to external and agencies

 

5. WAIVER:

  • Process patient bills to waivers groups as per Medicare memo
  • Adhoc JVs for waiver bill related adjustment

 

6. STAFF MEDICAL BILLING:

  • Liaise with HR on staff/pre-employment list
  • Follow up on rejected cases with clinic. Ensuring rejected cases are paid by patients.

 

7. BANK RECEIPTS

-    Daily download of Bank Statement of Accounts

-    Ensure monthly receipts tally between both AR accounting system and SAP

 

8. HANDLING OF INCOMING CHEQUES (SITI)

 -    Sort & bank in cheques

 

9. PETTY CASH CLAIMS

 -    Reimbursement of petty cash claim to HQ Staff

 -    Prepare petty cash journal, Cash Count, scanned receipts for request of top up of petty cash float

 -    Safe keep petty cash float and ensure sufficient float for monthly usage

 

10.  MONTHLY INTERCOMPANY RECONCILIATION

-  To ensure Inter company & Related Company Monthly Transaction & Balances to be tallied between both AR accounting system and SAP.

-  Send confirmation to Shared Services Personnel (GL) and ensure all the inter company & related company’s transaction & Balances tally

 

11.  JOURNAL VOUCHERS PREPARATION

-    Prepare routine / ad hoc Journal Vouchers for various adjustments to accounts

 

12.  REFUND

       -    Process patient and third party refunds

 

13.  DUNNING

  • Prepare daily Dunning data to Debt Collection Agency
  • Provide fortnightly payment files for the commission/update 

 

14.  MONTHLY BILLING TO 3RD PARTY (PATIENT BILL LISTING)

-   Prompt billing to external and internal parties for medical/dental fees

  • Liaise with customer for payment or billing discrepancy

 

15.  INTERNET BANKING (IB)

  • Download IB payment files and process receipt into system
  • Process refund and liaise with bank for unknown receipts

 

16.   MCPS

  • Liaise with MCPS on billing issues
  • Follow up on aging
  • Follow up of incorrect & non-submission of MCPS rejected case/unpaid with clinics
  • Liaise with MCPS helpdesk for MCPS queries

 

17.  AUDIT SCHEDULE

       -  Prepare monthly audit schedule

 

18.  MONTH END AND YEAR END CLOSING

          - Assist in the timely closure of month end and year end accounts

 

19. ANY OTHER ADHOC TASKS

- Reporting of system related defect and testing

- Attend to clinics’ enquiries pertaining to above functions

 

20 .TRAINING AND ROADSHOW

-  Conduct road show training to clinic staff on workflows & system issues

 

 

 

SECONDARY RESPONSIBILITIES

 

  1. Any other duties assigned by the department.

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