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Asst Manager

Institution:  Tan Tock Seng Hospital
Family Group:  Administration

JOB SUMMARY
 

About the PrepVax Office

The PrepVax Office is a national pandemic preparedness programme that aims to draw on the vaccine development capabilities across the public and private sectors. This will be done through various activities including vaccine development projects, facilitating the development of technology platforms and a candidate library.

 

Job Summary

The Assistant Manager will be involved in planning and execution of the agreements and contracts PrepVax would be initiating with stakeholders. Additionally, the role will also involve managing efforts in the administrative aspects of the Office such as project management and stakeholder coordination. The Assistant Manager will also support the Assistant Director and PrepVax Leadership, and play a significant role in the planning, implementation and monitoring of various aspects of the Office’s work.

 

 
   

MAIN DUTIES AND RESPONSIBILITIES

SPECIFIC

The Assistant Manager will:

  • Be the team’s lead on matters linked to agreements and contracts with PrepVax’s stakeholders
  • Involved in supporting the planning and implementation of PrepVax’s work;
  • Play a middle manager role in the coordination of various administrative activities to further PrepVax’s work. This includes working with relevant parties such as collaborators, funding agencies, regulators, academia, and biomedical industry partners, from local as well as overseas institutions and agencies;
  • Take on a middle manager role in ensuring smooth running of secretariat support activities for meetings and events, including coordinating between multiple parties, preparing and clearing meeting agenda and presentation materials, taking/vetting minutes, and others;
  • Undertake a project manager or oversight role for the administrative duties such as the monitoring and processing of invoice payments, claims, procurement.

GENERAL

  • Any other projects or tasks assigned

 

 

JOB REQUIREMENTS

A) EDUCATION, TRAINING AND EXPERIENCE

 

  • Minimum Bachelor’s Degree in preferably regulatory, manufacturing, public health, microbiology, epidemiology, biostatistics, biological, biomedical or chemical sciences, or a related discipline.
  • 3 to 5 years of relevant experience ideally in a research, healthcare or public health-related environment
  • Experience in handling research budgets and finance
  • Experience in managing NMRC-awarded grants will be advantageous
  • At least 2 years of demonstrated experience managing and executing projects independently
  • Experience working with agreements and contracts, especially in the life sciences space, is preferable
  • Excellent written and oral communication skills
  • Strong experience in secretariat support
  • Flexibility and ability to work in a fast-paced and fluid working environment, with an ability to engage effectively with all levels of seniority
  • Meticulous, detail-oriented and responsible
  • Independent, organized and self-driven;
  • Excellent interpersonal skills, pleasant personality with positive working and learning attitude

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