Associate Executive

A.     PRINCIPAL RESPONSIBILITIES

Provide administrative and operational support to the Tiered Weight Management Programmes in Clinical Services Department in the following capacity.

• Programme Management

• Work with Execs in Clinical Services to coordinate and manage programme dates, venues, logistics, set-up and programme flow with external and internal stakeholders.
• Provide support in the programme to external and internal stakeholders.
• Engage participants to offer programme information and to confirm their participation.
• Responsible for the follow through of recruitment of patients who are eligible for targeted health promotion programmes.

• Programme Operations

• Manage logistics and set up for physical and virtual sessions.

• Facilitate TWM programme runs (e.g. goal setting, promote lifestyle changes, maintain WhatsApp chats for each run)
• Required to travel across clinics.
• Required to work on Thursday evenings/Saturday mornings, as and when there is a TWM session with participants or any outreach events.

• Data Management and Analytics

• Assist in managing confidential patient data and information.
• Collate and update of data for reporting purposes.

• Coordination of Meetings

• Coordinate programme meetings when required.

• Procurement, Purchase Requisition & Payments

• Process requests for quotations and purchase requisitions.
• Raise payment requests, which includes reimbursement claims for staff and payment to vendors.
• Process refund claims.

• Other Administrative Duties

• Liaise with staff from other departments on administrative matters.
• Attend to and follow up on tele or email communications related to the programme.

B.      SECONDARY RESPONSIBILITIES

Any other project duties assigned by Director, Deputy Directors/Assistant Directors/FP-Senior Consultant/Consultant of Clinical Services, where appropriate.