Associate Executive, Medical Affairs

Job duties & responsibilities:

• Provide administrative support for residency program activities and events
• Execute resident onboarding operations, including administration of training agreements, setting up IT and clinical access, and preparation of staff IDs, name tags and other essential items for residents.
• Maintain accurate and up-to-date resident records, including rotation schedules, leave of absence applications, and resident movements
• Maintain records of faculty, resident development, scholarly activities, CME attendance, training time and duty hours
• Process and track NHG Personal Training Fund applications
• Compile reports on peer review learning and training milestone
• Administer conference application for doctors including conference leave and claims applications
• Attend to enquiries from stakeholders about resident deployment, ensuring clarity and accuracy

Job requirements:

• Diploma in any discipline with at least 2 years of relevant experience
• Experience in healthcare or educational institutions will be an advantage
• Proficient in Microsoft Office, particularly Excel
• Excellent organisational, coordination, and time-management skills
• Excellent interpersonal and communication abilities, both verbal and written