Assistant Manager

This person will be part of the Clinician Scientist Development Office (CSDO) in NHG Health Group Research and Innovation (GRI). He/She will be expected to lead and coordinate a diverse array of projects, plan and administer various initiatives related to research and innovation talent development and collaborate with other offices in GRI. While a brief JD is given below, details are provided under section 4.

1. Lead the management of NHG Health intramural Clinician Scientist (CS) Development Programmes such as CSPP and CSPP+, including programme quality improvement, pre- and post-award administration to support clinicians onboard the programmme and management reporting.

• Facilitate matching of applicants with appropriate mentors
• Lead preparations and end-to-end execution of bi-annual Call for Applications, from publicity to application review and award issuance
• Oversee claim verification, follow-up for missing documentations and liaise with GRI Finance and 1FSS colleagues to process project claims
• Track budget utilisation and progress of each awardee for reporting purpose
• Advise and process various amendments such as budget adjustments, time extension and funding of non-standard items
• Advise on programme curriculum

1. Lead secretariat for strategic and working committees such as the NHG Health-LKCMedicine Clinician Scientist Review Committee (CSRC)

• Manage schedules of key stakeholders for meeting arrangements
• Support pre-meeting (e.g. agenda and pre-read materials) and post-meeting (e.g. minutes) activities
• Follow-up on matters arising and liaise with relevant stakeholders
• Provide strategic support to committee chairs in agenda setting and decision-making processes

2. Lead the co-development of new Continuing Education Training (CET) programmes for research and innovation capability development, such as Graduate Cert, Fleximasters, etc

• Plan and facilitate monthly meetings between stakeholders (NHG Health & LKCMedicine).
• Lead active follow-up on matters arising and liaise with relevant stakeholders.

3. Plan and coordinate talent trajectory development for CSPP & CSPP+ awardees

• Collaborate with CSDO programme managers to develop individualised career development pathways
• Conduct regular follow-up with clinicians to discuss their progress, and provide guidance on preparing for advancement to the next programme level or external opportunities.
• Maintain comprehensive talent tracking systems to monitor awardees’ research achievements and development milestones.

4. Support CSDO / Academy of Clinician Scientists & Innovators (ACSI)-led initiatives such as mentorship matching, CS and CI profile showcases and publicity efforts

• Assist in publicity efforts through documenting and communicating success stories or learning points from the intramural talent development programmes.

• Contribute to the maintenance of mentor/mentee databases, coordinate introductions, and develop matching criteria based on expertise and career goals.
• Support maintenance of researcher and innovator profiles hosted on public platforms, coordinate professional content, and ensure consistent branding across platforms.

5. Lead/partake in intra- and inter-departmental projects as and when required

JOB REQUIREMENTS

5. 1. Education/Training/Experience

• At least a good Bachelor Degree with at least 2 years of experience in grant / administrative support in biomedical/clinical research or medical affairs.
• Adept at using MS Excel for data tracking and analysis

• Experience in talent development / project management / grant management is an added advantage.

(b)  Personal Attributes

• Possess strong interpersonal and communication skills.
• Highly organised and able to manage multiple projects with tight timelines.

• Ability to build rapport and understand the needs of various stakeholders.

• Strong team player who is proactive, results-oriented, meticulous but also able to work independently.