Assistant Manager, Group Clinical Education (2 Years Contract)

The Assistant Manager is a vital member of the Resident Management Team (RMT), working under the guidance of the Senior Assistant Manager to provide administrative support for the training and management of medical residents. This role combines operational excellence in resident management with strong data handling capabilities. The Assistant Manager maintains comprehensive resident records while executing day-to-day operations, ensuring data accuracy that supports strategic decision-making.

KEY RESPONSIBILITIES

1. Resident Deployment:

a) Support the coordination of resident deployment and manpower needs

b) Track and document resident movements and rotations across institutions

c) Maintain accurate deployment records and generate regular reports for stakeholders

d) Attend to enquiries from stakeholders about resident deployment, ensuring clarity and accuracy

2. Data Management & Reporting:

a) Maintain accurate and up-to-date resident records, including rotation schedules, leave of absence applications, and resident movements

b) Generate timely and precise reports to stakeholders, ensuring data accuracy and consistency

c) Compile analytical reports for stakeholders' review and support data-driven decision-making through accurate record keeping

3. Onboarding and Offboarding Management:

a) Execute resident onboarding operations, including administration of training agreements, setting up IT and clinical access, and preparation of staff IDs, name tags and other essential items

b) Execute offboarding process, including arrangement of exit interviews, deactivation of IT access, return of NHG properties, and reporting to relevant stakeholders

4. Administrative Support:

a) Work within established MOH, MOHH, and NHG guidelines

b) Support daily operations and administrative needs

c) Collaborate with training partners and departments

d) Assist with operational improvements as needed

5. The Executive is also expected to assist and support initiatives and projects as assigned, to achieve the institution's vision, mission, and strategic objectives.

JOB REQUIREMENTS

6. Education & Experience:

a) Degree in a relevant field, with at least 2 years of experience in an administrative role

b) Experience in healthcare or educational institutions will be an advantage

c) Proficient in Microsoft Office, particularly Excel (Intermediate level or above; skills assessment will be part of the selection process)

7. Skills & Competencies:

a) Excellent organisational, coordination, and time-management skills

b) Excellent interpersonal and communication abilities, both verbal and written

c) Meticulous with strong attention to detail and data accuracy

d) Proficient in handling large volumes of data accurately

e) Reliable and proactive team player who can work independently under guidance

f) Comfortable in a fast-paced, dynamic environment with multiple priorities